The Privacy Policy outlines the principles for processing information about you, including personal data and cookies.

1. General Information

This policy applies to the website operating at kodokanaikidoclub.com.
The site operator and data controller is: Kodokan Aikido Club, Wandle Recreation Centre, Mapleton Road, Garrett Lane, SW18 4DN.
Email contact: kodokanaikidoclub@gmail.com.
The operator is the administrator of your personal data provided voluntarily on the website.

The website uses personal data for the following purposes:

• Presentation of the offer or information.

The website gathers information about users and their behavior as follows:

• Through voluntarily entered data in forms, which are entered into the operator’s systems.
• Through saving cookies on end-user devices.

2. Selected Data Protection Methods Used by the Operator

• Login and personal data entry points are secured at the transmission layer (SSL certificate). This ensures that personal and login data entered on the site are encrypted on the user’s computer and can only be read on the target server.
• User passwords are stored in a hashed form. The hashing function is one-way—its reversal is not possible, which complies with modern standards for storing user passwords.
• The operator periodically changes administrative passwords.
• To protect data, the operator regularly creates security backups.
• An essential element of data protection is the regular update of all software used by the operator for data processing, which includes updates to software components.

3. Hosting

The website is hosted (technically maintained) on the servers of an external company.
The hosting company ensures technical reliability by keeping server logs, which may include:

• Resources defined by URL identifiers (addresses of requested resources—pages, files),
• Request arrival time,
• Response time,
• Client station name (identified via the HTTP protocol),
• Information on errors encountered during HTTP transactions,
• URL address of the previously visited page (referer link)—if the user accessed the website through a link,
• Browser information,
• IP address information,
• Diagnostic information related to the process of ordering services independently through registration forms on the site,
• Information related to email service directed to or sent by the operator.

4. Your Rights and Additional Information on Data Usage

In certain cases, the Administrator has the right to transfer your personal data to other recipients, if it is necessary for the performance of a contract with you or for fulfilling obligations binding on the Administrator. This applies to recipients in the following groups:

• The hosting company, on a trust basis,
• Authorized employees and associates who use the data to fulfill the purpose of the site.

Your personal data is processed by the Administrator no longer than necessary to complete related actions specified by separate regulations (e.g., accounting regulations). For marketing data, it is processed for no longer than three years.

You have the right to request from the Administrator:

• Access to your personal data,
• Data correction,
• Deletion,
• Processing restriction,
• And data transfer.

You have the right to object to the processing of data as specified in point 3.2 if the data is processed for the purposes of legitimate interests pursued by the Administrator, including profiling. This objection will not be applicable if there are legally compelling grounds for processing, superior to your interests, rights, and freedoms, in particular for establishing, pursuing, or defending claims.

Providing personal data is voluntary but necessary for the operation of the website.
Automated decision-making, including profiling, may take place with respect to you to provide services under the concluded contract and for the Administrator’s direct marketing.
Personal data is not transferred to third countries within the meaning of data protection regulations. This means that we do not transfer it outside the European Union.

5. Information in Forms

The website collects information provided voluntarily by the user, including personal data if given.
The website may record connection parameters (time, IP address).
In some cases, the site may save information that facilitates linking data in the form to the email address of the user filling out the form. In such cases, the user’s email address appears within the URL of the page containing the form.
Data provided in the form is processed for purposes arising from the specific form function, such as handling a service request, sales contact, service registration, etc. The form context and description clearly indicate its purpose.

6. Administrator Logs

Information on user behavior on the website may be logged. This data is used to administer the site.

7. Important Marketing Techniques

The operator uses statistical analysis of site traffic via Google Analytics (Google Inc. based in the USA). The operator does not transfer personal data to this service, only anonymized information. The service is based on cookies stored on the user’s end device. Users can view and edit information derived from cookies through this tool: Google Ads Preferences.

8. Cookie Information

The website uses cookies.
Cookies are IT data, in particular text files, stored on the end-user’s device and intended for use on the website. Cookies typically contain the originating website’s name, storage duration on the end device, and a unique number.

The operator places cookies on the user’s end device and accesses them.
Cookies are used for the following purposes:

• Maintaining user session (after logging in), so the user does not have to re-enter login and password on each subpage,
• Realizing the purposes specified in the „Important Marketing Techniques” section.

Two main types of cookies are used on the website: „session” cookies and „persistent” cookies. Session cookies are temporary files stored on the user’s end device until logging out, leaving the website, or turning off the web browser. Persistent cookies are stored on the user’s device for the time specified in the cookie parameters or until deleted by the user.

Web browsers typically allow cookies to be stored on the user’s end device by default. Users can change their settings. The web browser allows the deletion of cookies. It is also possible to automatically block cookies. Detailed information can be found in the browser’s help or documentation.
Cookie restrictions may affect certain functionalities available on the website.

Cookies stored on the user’s end device may also be used by cooperating entities, in particular Google (Google Inc. based in the USA), Facebook (Facebook Inc. based in the USA), and Twitter (Twitter Inc. based in the USA).

9. Managing Cookies – How to Express and Withdraw Consent in Practice?

If the user does not want to receive cookies, they can change their browser settings. Disabling cookies necessary for authentication, security, and maintaining user preferences may make it difficult or, in extreme cases, impossible to use the website.

For managing cookies settings, select the browser from the list below and follow the instructions:

• Desktop browsers: Edge, Internet Explorer, Chrome, Safari, Firefox, Opera.
• Mobile devices: Android, Safari (iOS), Windows Phone.